E-Bike Rebates

To be eligible for the program, participants must meet the following criteria:

• Be currently employed as paid faculty or staff at UBC and working at the Okanagan campus.
• Hold an ongoing position or a minimum 12-month contract (time spent in student positions does not count).
• Have an FTE of 50% or greater. Some employment groups require a minimum FTE of 53.33%.
• Hourly employees must work an average of 17.5 or 20 hours per week (equivalent to 50% or 53.33% FTE, depending on the employment group’s requirements).
• Be at least 18 years of age.
• Purchase an e-bike for personal use, primarily for commuting to and from the Okanagan campus.

The following individuals are not eligible for the program:

• Students in student employment positions.
• Individuals in unpaid positions.
• Employees currently on a leave of absence and not regularly commuting to campus.

The e-bike rebate is for $400, while supplies last, and will be offered on a first-come first-served basis based on the time of application. Eligible faculty and staff can receive no more than one (1) rebate every five years.

To be eligible for the rebate, the e-bike must meet the following requirements:

• The e-bike must be purchased from a Canadian vendor.
• The e-bike must be new. Open-box or refurbished items are not eligible.
• The purchase price must be a minimum of $1,200 before tax, after any discounts (accessories are not included in this amount).
• The e-bike must meet the definition of a legal e-bike under the BC Motor Vehicle Act and Highway Act, including:
  • An electric motor with a continuous power output rating of no more than 500 watts
  • A maximum speed of 32 km/h
  • Fully functional pedals capable of human propulsion
  • Two wheels that touch the ground and a maximum weight of 120 kg

How to participate in the program:

1. Confirm eligibility
   Review the program requirements and eligibility criteria listed above.
2. Submit an application
   Complete and submit the online program application form on or after Apr 1, 2026, and before purchasing an e-bike.
3. Receive approval
   Once an approval email is received, the e-bike must be purchased within 60 days.
4. Purchase the e-bike
   Ensure the receipt includes:
   • Participant’s full name
   • E-bike make and model
   • Cost breakdown
   • To note:  Payment must be made in full using a credit card or debit card. Dealer invoices stamped “PAID” do not constitute adequate proof of purchase.
5. Submit the rebate claim
   Submit the online rebate claim form within 30 days of purchase and include:
   • An itemized receipt
   • Proof of payment (e.g., credit card slip or bank statement)
   • A photo of the e-bike serial number
   • To note:  The serial number is typically located on the frame (under the bottom bracket, near the head tube, or on the rear triangle), on the battery (if removable), in the owner’s manual, or in the product registration documentation.
6. Supervisor acknowledgement
   Notify the direct supervisor of participation in the program. The supervisor will be required to approve a one-time rebate payment in Workday, acknowledging that the e-bike was purchased for commuting to and from UBC Okanagan.

E-Bike rebates are available on a first-come, first-served basis. If and when all available rebates have been claimed, a waitlist will be established.

Applications will be open May 1, 2026 and the last day to submit an application is December 31, 2026.

The rebate is $400.

Eligible staff and faculty can receive a maximum of one (1) rebate every five (5) years.

No, rebates are subject to availability and purchasing a qualifying e-bike.

Upon receiving an approval email, participants have up to sixty (60) days to purchase an e-bike and another thirty (30) days from the date of purchase to submit the rebate form online.

No, the date of purchase must be within sixty (60) days of receiving the approval email.

No, the rebate is only eligible for the purchase of a new e-bike.

No, the minimum purchase price before tax for the e-bike must be $1,200, excluding accessories or other service fees (e.g. helmet, lock, delivery fees, setup fees, etc.).

Eligible staff and faculty can receive a maximum of one (1) rebate every five (5) years.

No, as rebates are limited, only one (1) rebate is available per person / e-bike.

Both eligible UBC employees should apply separately if they each want to purchase an e-bike.

Participants must submit the online rebate claim form within thirty (30) days of purchase. Approved rebates will be processed through Workday and issued on the participant’s next pay.

Participants may be able to combine this rebate with other benefits or rebate programs. However, it is the participant’s responsibility to confirm their eligibility for those programs.

Participation in other programs does not affect the UBC E-Bike Rebate eligibility.

Yes, the rebate is considered a taxable benefit.

Participants will receive the rebate as a one-time payment on their UBC pay, which will be considered taxable income.

After the online rebate form has been submitted and approved, a one-time payment request will be initiated in Workday.

The request will be routed to the participant’s direct supervisor for approval, confirming that the e-bike was purchased for commuting to and from work.

Once approved, the rebate will be processed through Workday and included on the participant’s next pay.

Employees currently on a leave of absence, such as a sabbatical or maternity leave, are not eligible for the program.

The e-bike rebate is intended to support employees who commute to and from the Okanagan campus by e-bike. Eligible employees are welcome to apply once they have returned to work.

One of the primary objectives of the E-Bike Rebate Program is to encourage a shift from private vehicle use to cycling. While conventional pedal bicycles can support this goal, e-bikes make it easier to travel longer distances with less physical exertion.

E-bikes also typically have a higher upfront cost than pedal bicycles. By focusing on e-bikes, the program aims to reduce both geographical and financial barriers, helping make cycling a more feasible and appealing commuting option.

The E-Bike Rebate Program is funded by Sustainable Transportation, a unit within Campus Planning at UBC Okanagan, supported by revenues from sustainable transportation levies on parking.

No, rebates are available only to eligible UBC Okanagan faculty and staff toward the purchase of an e-bike for their own personal use, primarily for commuting to and from campus.

Purchasing an e-bike for another individual — including a friend or family member who is 18 years of age or older and commutes to UBC Okanagan for work or school — is not eligible for the rebate.

Please reach out to the Sustainable Transportation Program Office at transportation.ok@ubc.ca

CYCLEPATH KELOWNA

• 15% Off Bike Gear (with purchase of an e-bike): Receive 15% off parts, accessories and clothing the day of an e-bike purchase.
• 10% Off Bike Gear (following the purchase of an e-bike): Receive 10% off parts, accessories and clothing for the month following the e-bike purchase.
  • Eligibility: All current UBC Okanagan Campus faculty, staff, and students aged 18 or older are eligible for the two discounts. The offer is valid until December 31, 2026.
  • How to Redeem: Present your UBC Okanagan employee or student ID card at the time of purchase.

LAKE COUNTRY CYCLE

• 10% Off an E-Bike: Take advantage of the UBCO E-Bike Rebate, and Lake Country Cycle will take an additional 10% off the e-bike purchase after the rebate is applied.
  • Eligibility: Only UBCO employees approved for an E-Bike Rebate are eligible for this E-Bike offer.
  • How to Redeem: Show your UBCO E-Bike Rebate approval letter for the 10% off E-Bike discount at the time of purchase.

• 10% Off Bike Gear: Receive 10% off regular-priced bike gear, such as accessories, parts, and apparel. No e-bike purchase necessary.
  • Eligibility: All current UBC Okanagan Campus faculty, staff, and students aged 18 or older are eligible for the 10% off Bike Gear discount. The offer is valid until December 31, 2026.
  • How to Redeem: Present your UBC Okanagan employee or student ID card at the time of purchase.

KELOWNA CYCLE

• 5% Off an E-Bike: Receive 5% off all in-stock e-bikes, plus one complimentary tune-up.
  • Eligibility: All current UBC Okanagan Campus faculty, staff, and students aged 18 or older are eligible for 5% off discount. The offer is valid until December 31, 2026.
  • How to Redeem: Present your UBC Okanagan employee or student ID card at the time of purchase.

MOUNTAIN LIFESTYLE

• $200 Off an E-Bike: Receive $200 off the purchase of a new e-bike.
  • Eligibility: All current UBC Okanagan Campus faculty, staff, and students aged 18 or older are eligible for the discount. Offer valid until September 30, 2026.
  • How to Redeem: Present your UBC Okanagan employee or student ID card at the time of purchase.

SMITH CREEK CYCLE

• Offers for a Gazelle E-Bike purchase over $5,000:
  • 5 years of complimentary tune ups
  • Integrated Abus chain lock
  • Racks, fenders, and lights wired to the motor
  • 2-5-10 year warranty coverage
• Eligibility: All current UBC Okanagan Campus faculty, staff, and students aged 18 or older are eligible for the listed Gazelle E-Bike offers. The offers are valid until December 31, 2026.
• How to Redeem: Present your UBC Okanagan employee or student ID card at the time of purchase.

VINTAGE IRON CYCLES

• 10% Off a Synergy E-Bike and/or E-Scooter: Receive 10% off of all regular-priced Synergy E-Bikes and E-Scooters.
• 10% Bike Gear: When combined with an E-Bike or E-Scooter purchase, received 10% off on helmets and accessories.
• Service for Rad Power Bikes: Purchase a Rad Power Bike and receive a complimentary full fall service (valued at $150). Replacement parts are not included.
  • Eligibility: All current UBC Okanagan Campus faculty, staff, and students aged 18 or older are eligible for the three offers. The offers are valid until December 31, 2026.
  • How to Redeem: Present your UBC Okanagan employee or student ID card at the time of purchase.